Hugh McIntyre
Admin Director
Honorary Members, timeline - Matters of Interest- Recommendation
AGM 23 November 2021
It was suggested that the club elect honorary members for a set period. Graham Bell
suggested a year.
Directors Meeting January 2022
It was minuted that we agree to adopt a 3-year term for Honorary members, and that this may be continued for another term if agreed.
Extract from The January Bulletin – Jim’s Comments
“Honorary Membership is a topic that has come up for discussion at least the last 2 AGMs – the question being what is the time limit for an Honorary membership? It cannot be forever, as that is a Life Membership. Following the last AGM, it was left to the Board to discuss this and come up with a proposal. The Board has recommended that an Honorary membership be bestowed for a period of 3 years. After that time, club records
will always show that a person has received that recognition, but there will be a finite time. I will seek ratification from members at the next club meeting.”
Club Meeting 8-03-2022
Jim spoke to the club regarding the adoption of a 3-year term for an Honorary membership.
When he put it to the meeting there was no dissention. This reflects what President Jim was trying to explain to us all at our club meeting on the 23rd March.
It appears we are all guilty of having short memories, me included, as I was the one who put the motion for the 3-year period at our Board meeting.
Like Jacinda, I apologise on behalf of all of us, even if some of you don’t see the need!!
Constitution
It is clear the club has set a policy for Honorary membership as far as the term goes. Other
rules concerning Honorary Membership are defined by the Club's Constitution
Constitution Article 8 Membership - Honorary Membership
This club may elect honorary members for terms set by the board, who shall:
(a) be exempt from paying dues;
(b) not vote;
(c) not hold any club office;
(d) not hold classifications; and
(e) be entitled to attend all meetings and enjoy all other privileges in the club but have no rights or privileges in any other club, except to visit without being a Rotarian’s guest.
Persons who have distinguished themselves by meritorious service in the furtherance of Rotary
ideals, and those considered friends of Rotary for their support of Rotary’s causes may be elected to Honorary Membership.
Article 13 Duration of Membership
Termination of Honorary Membership (Section 2(c)):-
Honorary membership shall automatically terminate at the end of the term of membership set by the board, unless extended. The board may revoke an honorary membership at any time.
Going forward then
Following on from the discussion at the club meeting on the 23 rd. of March, the Directors discussed the issue further and agreed that the 3-year term was appropriate, but there are issues surrounding the topic that required clarification. I offered to review the position and offer some suggestions to fill the perceived gaps in the process, make some recommendations to the Directors who would put the recommendations confirmed to the members for discussion and that the final proposal be voted on at the 2022 Annual meeting.
These are my thoughts now, which I am inviting any member to comment on, make suggestions for improvements/deletions. It would help that you email your thoughts so there is no confusion.
- Write to existing Hon members and confirm their appointment and advise that they are going to have a new 3-year term commencing 1 July 2020. This allows us to start with a fresh slate and we can monitor the position at each AGM and confirm those holding and any that may need renewing.
- At the same time confirm what the entitlements of an Honorary member are and explain the renewal process at the end of each 3 years, and that they can resign at any time.
- Review our current list and check if there are others who maybe should be appointed due to their service to Rotary, remembering there is also the ability to award based on non - members support of Rotary causes. (Richard Stephens as an example)
- Ensure that our procedures for sending the bulletin, invitations to club functions through club runner includes Honorary members in the mail list.
- Ensure the Secretary retains a register that is included in the Agenda for Annual Meetings for approval so we have a continuing record.
I believe by adopting the above we will do away with the confusion and misunderstanding that exists on the subject now.
Hugh
24 March 2022